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Choose how discounts and card fees affect consignor payouts
Payout rules decide how a sold item's consignor or vendor payout is worked out when the sale is posted: whether register discounts also reduce the item fee, and who absorbs discounts and card processing fees. For store owners and managers.
Open the payout rulesRose
- Go to Administration → SETTINGS.
- Under CONSIGNOR DEFAULT SETTINGS, find PAYOUT RULES (CONSIGNOR / VENDOR PAYOUTS).
Set your payout rulesRose
- Tick REDUCE THE ITEM FEE BY REGISTER DISCOUNTS (50% off the item = 50% off its fee) if a discount at the register should also reduce the item fee.
- Under REGISTER DISCOUNTS ARE ABSORBED BY, choose THE BUSINESS, THE CONSIGNOR / VENDOR or SHARED BY THE SPLIT %.
- Under CARD PROCESSING FEES ARE ABSORBED BY, choose THE BUSINESS, THE CONSIGNOR / VENDOR or SHARED BY THE SPLIT %.
- Check the EXAMPLE line, which updates as you change the choices.
- Click SAVE PAYOUT RULES. You see PAYOUT RULES SAVED.
- Discounts, SHARED BY THE SPLIT %: the consignor is paid their split % of the discounted price (the store and consignor share the discount). This is how payouts were worked out before.
- Discounts, THE BUSINESS: the consignor is paid their split % as if there had been no discount.
- Discounts, THE CONSIGNOR / VENDOR: the consignor is paid their split % of the full price, minus the whole discount.
- Card fees, THE BUSINESS: the card fee is not taken from the payout, except on a sales line ticked APPLY.CARD, which still pays its card fee.
- Card fees, THE CONSIGNOR / VENDOR: the whole card fee is taken from the payout.
- Card fees, SHARED BY THE SPLIT %: the consignor pays their split % of the card fee.
- Until you save, a store uses: fee not reduced by discounts, discounts shared by the split %, card fees absorbed by the business.
What the rules apply toRose
- Sales posted from now on, by the nightly sales batch and by POST ITEM in Sales. Sales already posted are not changed.
- Items paid on cost get their cost, but never more than the price they sold for.
- The item fee is charged per item (quantity 3 = 3 fees).
- A payout is never below 0.00 and is rounded to the cent. A return takes back exactly what the sale paid.
Change or reset the rulesRose
There is nothing to delete. To change the rules, pick new choices and click SAVE PAYOUT RULES again.
- To go back to the original behaviour, untick the fee box, choose SHARED BY THE SPLIT % for discounts and THE BUSINESS for card fees, then save.
- The new rules apply only to sales posted after you save.
Who can do this (user rights)
| Right in User Maintenance | What it allows | Who has it at first |
|---|---|---|
| Administration and Subscription Plans | Opens Administration → SETTINGS, where the payout rules are set. There is no separate right for payout rules. | Users with Administration ticked in User Maintenance (normally administrators) |
Questions
Will changing the rules change payouts I already owe?
No. Only sales posted after you save use the new rules. Sales already posted keep the payout they were given.
What does the EXAMPLE line show?
A $10.00 item with a $2.00 fee, 25% off at the register, a 40% split and a $0.30 card fee, worked out with your current choices: the fee used, the price sold, the card fee charged to the consignor and the payout.
We used to charge card fees only on some sales. Does that still work?
Yes. With card fees absorbed by the business, a sales line ticked APPLY.CARD still has its card fee taken from the payout.
Do I have to save the payout rules with the other settings?
No. Payout rules have their own SAVE PAYOUT RULES button; SAVE CHANGES at the top of SETTINGS does not save them.