ROSEWHAT'S NEWPayouts that book themselves in QuickBooks
Connect QuickBooks Online once, and every consignor payout you make in Rose is recorded for you - the check, its number, the consignor and the amount. No more typing payouts in twice.
Every payout, recorded
MAKE PAYMENT and BATCH PAYOUT each add an entry in QuickBooks: a check with its check number, or a cash / electronic / Rose Pay payment.
Consignors as vendors
Each consignor gets a QuickBooks vendor the first time they are paid (for example “#1001 Jane Smith”), and is reused after that.
Undo stays in step
UNDO PAYOUT in Rose deletes the QuickBooks entry too, so your books always match Rose.
Never holds up a payout
If QuickBooks is busy or down, entries wait and are retried automatically. You can see each payout's status on the payout receipts.
Set it up (about 2 minutes)
- Open the settingIn Rose go to Administration → Settings → Payouts (a Rose Pro feature, above the PrintNode settings).
- ConnectClick CONNECT QUICKBOOKS, sign in to Intuit and choose your QuickBooks company.
- Choose the accountsPick the bank account payouts come from, and the account to book payouts to. Most stores use an “Other Current Liability” account such as Consignor Payable.
- Choose what to recordTick the payment types to record (check, cash, electronic, Rose Pay), pick the start date, and click SAVE. From then on payouts are recorded within a minute.
Step-by-step guides
Questions
Does Rose move any money in QuickBooks?
No. Rose only records the payouts you make. Paying a consignor still happens the way you choose: check, cash, electronic or Rose Pay.
Where do I see if a payout reached QuickBooks?
On a contract's PAYOUT page, the payout receipts list has a QUICKBOOKS / ROSE PAY column (recorded, waiting or failed). Administration → Settings → Payouts lists the recent entries, with RETRY FAILED.
What happens to payouts made before I connected?
Only payouts on or after the start date you choose are recorded. Older payouts are not sent.
Can I disconnect?
Yes, at any time in Payouts. Entries already in QuickBooks stay there. If Intuit ever asks you to sign in again, Payouts shows RECONNECT.